What you need to know
- A single total without line items does not show what you are buying.
- Measurements, materials, scope, exclusions, taxes, schedule and payments should be clear before hiring.
- Two quotes are comparable only when they cover equivalent work.
Identity and scope of work
The document should identify the contractor or company, client, job location and a sufficiently specific description. “Full renovation” or “paint apartment” is too broad without quantities and line items.
Measurements, units and line items
Look for square metres, linear metres, units or quantities where relevant. This shows whether a price difference comes from rates or simply from one quote allowing for less work.
Materials and quality
Important finishes should identify brand, model, range or a minimum performance level. Terms such as “washable paint”, “AC5 flooring” or “standard taps” can still be too broad when specification materially affects cost.
Schedule, taxes and payment terms
Check estimated start, duration, applicable VAT, payment milestones and how changes are approved. Avoid disproportionate advance payments that are not linked to materials or verifiable milestones.
Exclusions and unforeseen work
A useful quote also states what it does not include: permits, special disposal, hidden defects, structural repair, furniture, joinery painting and so on. Clear exclusions reduce later disputes.
A simple method for comparing offers
- Match the scope.
- Mark missing items.
- Separate materials and labour where practical.
- Compare real specifications, not generic labels.
- Add exclusions and likely extras.
- Consider schedule, warranty, communication and payment terms as well as price.
Frequently asked questions
Should VAT be shown?
The quote should make the final amount and applied tax understandable. Confirm the applicable rate before signing if you are unsure.
Are unforeseen costs normal?
They can occur, especially where work is hidden, but the process for approving and pricing changes should be clear.
Is the cheapest quote usually worse?
Not necessarily. First check that scope and quality are equivalent; many price differences come from omitted work.